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Records management policy and retention schedules

Our records retention schedule sets out the length of time for which each type of record should be kept.

It is vital that records are destroyed in a planned and controlled way so that:

  • documents needed as a source of evidence or information are kept for as long as necessary
  • records no longer needed are identified and destroyed securely, freeing up space and ensuring that the university complies with information legislation

Records management policy

The purpose of this policy is to provide a framework for managing the University’s records.

Download document (PDF, 177.3 KB)

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Retention schedules

The retention periods are based on legislative requirements and good practice.

Name Type Last updated
Research records retention schedule Word 27/02/2023
Student administration and support records retention schedule Word 13/11/2023
Teaching records retention schedule Word 15/04/2011
Name Type Last updated
Commercial services management records retention schedule Word 17/07/2009
Related companies management records retention schedule Word 17/07/2009
Retail trading management records retention schedule Word 17/07/2009
Name Type Last updated
Alumni relations management records retention schedule Word 17/07/2009
Community relations management records retention schedule Word 17/07/2009
Fundraising records retention schedule Word 17/07/2009
Higher education sector relations management records retention schedule Word 17/07/2009
Media Relations Management records retention schedule Word 17/07/2009
Providing Continuing Professional Development Opportunities records retention schedule Word 28/08/2023
Public Relations Management records retention schedule Word 17/07/2009
Publishing records retention schedule Word 17/07/2009
Name Type Last updated
Audit records retention schedule Word 08/02/2005
Governance records retention schedule Word 12/11/2019
Government relations management records retention schedule Word 08/02/2005
Health and safety management records retention schedule Word 17/03/2023
Higher education regulator relations management records retention schedule Word 08/02/2005
Legal affairs management records retention schedule Word 08/02/2005
Organisational development records retention schedule Word 08/02/2005
Quality management records retention schedule Word 25/04/2005
Risk management records retention schedule Word 08/02/2005
Strategic planning and performance management records retention schedule Word 08/02/2005
Students Union relations management records retention schedule Word 08/02/2005
Name Type Last updated
Environmental management records retention schedule Word 08/02/2005
Equipment and consumables management records retention schedule Word 08/02/2005
Estate management records retention schedule Word 08/02/2005
Finance management records retention schedule Word 08/02/2005
Human resources management records retention schedule Word 02/11/2020
Human resources strategy and development records retention schedule Word 28/09/2010
Information and communications technology (ICT) systems management records retention schedule Word 08/02/2005
Information resources management records retention schedule Word 13/11/2019
Insurance management records retention schedule Word 08/02/2005
Intellectual property management records retention schedule Word 08/02/2005
Internal services management records retention schedule Word 08/02/2005
Procurement records retention schedule Word 26/04/2005
Wales Centre for Anatomical Examination Management Word 22/02/2021