Removals

You can claim expenses if you use a removal company, hire a van or use your own vehicle.

Using a removal company

If you're using a removal company, you'll need to get three written quotes from removal companies, which should then be included as part of your claim. You'll need to supply original quotes - this requirement forms part of the University’s financial regulations.

If it is essential that you retain one or all of the receipts for some reason, it may be possible for Human Resources to photocopy your documentation and return the originals. We will be unable to process your claim until we receive this documentation. The companies which provided you with quotes may be able to supply you with additional original documentation.

Whilst we encourage that the most cost-effective company is used, if you're not happy with the cheapest quote, you should engage the company that represents the best value for money whilst meeting your needs.

Under certain circumstances, you may be able to claim removals from more than one location. Any such requests will be dealt with on a case-by-case basis. Before you make any arrangements please contact HR for further advice.

If your removal company has asked for up front payment, the University usually can't pay them directly. Please contact HR if you are experiencing particular problems with this issue.

Hiring a van

If you hire a van you can claim for the hire cost and fuel costs. Mileage is calculated at 45p per mile for the first 100 miles and 13p per mile thereafter. The cost of packing materials can also be claimed. All removal costs will be deducted from the total amount of relocation available.

Using your own vehicle

If you're planning on using your own vehicle and a trailer for removal, the University won't give you a higher mileage allowance to compensate for wear and tear on the vehicle.

Contact us

If you have questions or wish to contact HR, please get in touch: