Skip to main content
Jobs

What you can claim

Various expenses may be claimed in accordance with HMRC legislation.

Please refer to page 2 of the relocation policy for a list of expenses that you may claim (for example, final travel, removals and temporary accommodation).

In all cases, employees claiming expenses should seek the best value possible and the University reserves the right to only pay up to this value where it is exceeded.

Expenses are only reimbursed to the employee on production of valid receipts and required documentation and cannot be paid directly to third parties. Relocation expense advances are not permitted.

Any expenses paid in a foreign currency, the exchange rate at the time of purchase with be used as per the XE currency converter website

The relocation policy also doesn't cover moving office and/or laboratory supplies. Your Head of School or Department may be able to advise you further on this issue. Please also refer to page 3 of the relocation policy for a list of expenses not covered under the relocation scheme such as council tax, utility bills and insurances

Visas

In line with HMRC regulations, visa costs can be included for reimbursement within the relocation allowance. However, for those already in the UK and moving to Cardiff, the reimbursement of visa costs is liable for income tax and national insurance. Non-domiciled individuals coming into the UK to take up employment can claim for reimbursement within their relocation allowance with no liability to income tax and national insurance.

Please note that this support is only applicable to the cost of the visa. The following fees are all excluded from the relocation policy. This list is not intended to be exhaustive:

  • travel associated with your visa
  • administration costs for completing visa applications
  • entrance/exit inspection
  • police registration
  • passport fees

If you require additional financial support on visa costs, please see the University’s Visa Loan Scheme.

Those not eligible for relocation who require additional financial support on visa costs please see the University’s Visa Loan Scheme.

Immigration Health Surcharge  (IHS)

Effective 1 August 2023 the Immigration Health Surcharge (IHS) can now be claimed under relocation policy and allowances.

Similar to visa costs;

  • If relocating from outside UK, then this expense will not be taxable.
  • If relocating within UK then the cost will be taxable

Applicable to the one-off initial surcharge not applicable for IHS surcharge renewals and must be claimed at the same time as the visa claim.

If you require any support, please contact your College/Professional Services HR Manager.