Terms and conditions

Please read these terms and conditions carefully before booking onto a course and making a payment.

Course requirements

Please note that it is your responsibility, as course applicant, to ensure that:

• the information you provide to WIMAT is accurate and complete
• the course meets your training needs
• you meet all of the course pre-requisites, where stated. WIMAT reserves the right to request additional information to further inform the booking. Places on Royal College's courses are strictly for the grades stated and those not meeting the required grading will have their place revoked. In addition, JAG Endoscopy training courses may require specific health and safety documentation.
• full payment is made prior to the course start date.

Failure to do so may result in your booking being cancelled and, where appropriate, an administration charge being deducted from any refund that is due.

Overseas applicants

Overseas applicants who do not hold a UK GMC number will be required to produce the following additional information to support their booking:

• copy of the relevant registration documentation
• proof of current post (ie copy of a contract or acceptance letter)
• an up to date curriculum vitae (CV)
• relevant VISA documentation, where applicable.

The WIMAT course organiser will contact you at the time of booking to ensure that the additional information is received prior to the course start date.

Payment

Ideally, payment should be taken at the time of booking. However, it is recognised that, for some applicants, your employer or another sponsoring organisation may be funding the course and paying by means of an invoice issued from WIMAT.  A Purchase Order (PO) number or confirmation that payment will be covered is required at the time of booking.

If paying by invoice, then the you should be aware that payment needs to be made within 30 days of the invoice date or prior to the course start date, whichever is sooner.

Cancellations

All requests for cancellations should be made via email or in writing and will be subject to cancellation charges, dependent on the period of notice given:

• six or more weeks’ notice given – 10% of the course fee
• less than 6 weeks’ notice given – 100% of the course fee.

In the unlikely event of WIMAT having to cancel or postpone a course then you will be contacted by email and offered an alternative date. If this is not possible then you will be given a full refund of the course fee paid. WIMAT will not be liable for any travel or accommodation costs that have already been incurred.

Unforeseen circumstances

WIMAT makes every effort to ensure that courses run as advertised. However, applicants should be aware that sometimes it may necessary to change the course timetable and/or teaching staff without prior notice. Under these circumstances WIMAT will not be liable for any travel or accommodation costs that have already been incurred.

Transfers

All requests for a transfer to another course should be made via email or in writing and will be subject to the following terms:

• Transfer requests made with six or more weeks’ notice will be approved if the WIMAT course organiser can accommodate the transfer. Consideration will need to be made to minimum and maximum delegate numbers as well as teaching staff availability.
• Transfer requests of less than six weeks’ notice will not be approved unless the delegate can demonstrate mitigating circumstances. These will need to approved by the WIMAT course organiser and, if appropriate, in liaison with teaching staff.

All transfer requests will be subject to an additional administration charge of 10% of the course fee. WIMAT will not be liable for any travel or accommodation costs that have already been incurred.

Waiting list

Given the nature of its courses WIMAT are only able to offer a limited number of places. Once a course is full, your details will automatically be added to a waiting list. This list will be regularly reviewed and applicants offered a place on a first come first served basis.

Certificates

Additional requests for certificates will incur a £10 fee.

Other information

WIMAT is committed to providing a positive training experience for every delegate on all its courses. If you have any requirements that you think we should be made aware of prior to the course, then please do not hesitate to contact a member of the WIMAT team.

Please note that registration on a course means that you agree to these terms and conditions. Where delegates do not meet the required entry requirements WIMAT reserves the right to cancel the place on the course.

Data protection privacy notice

Cardiff University will process the personal data you provide to us in accordance with data protection regulations. In submitting your details you consent to the University processing your personal data in order to send you information, in accordance with the preferences you have indicated above. You may withdraw this consent at any time by contacting the Professional Development team.

Please be aware that where delegates are attending Royal College courses it may be necessary to transfer data to the relevant College to support course attendance certification and pre-course learning. Where this is necessary only the information that is deemed absolutely necessary will be transferred.

Visit our public information pages to learn more about our Data Protection Policy, your rights, and raising a concern about how your personal data is processed. Our Data Protection Officer can be contacted directly at inforequest@cardiff.ac.uk. Concerns can also be raised with the Information Commissioner's Office (ICO).