Requirements

Pilot Projects will be responsible for ensuring that all legal, ethical and regulatory requirements of their planned activities are met.

Timetable

Pilot Projects can start at any point in the 2016/17 academic year and must be completed by 30th October 2017. Projects can be of any duration within this timeframe. Some may be short and intensive, others may be based on regular activities spaced over a longer timeframe.

Publicity

Before starting their activities Pilot Projects will be required to provide an initial half page summary of the project.   On closure, Pilot Projects will also be required to provide a four-page summary of the activities and the outcomes of the project, including reflections on lessons learnt.  This should include commentary from those involved in the project.  Details of the Pilot Projects will be included in publicity material of City Region Exchange.

The University has the right to use any material produced (including photographs, films, podcasts). Please ensure you follow University guidelines if involving members of the public.

Finance

Pilot Projects will be eligible for grants up to the value of £5,000.  Funds can be used to reimburse all costs associated with a project including: equipment hire, associated staffing costs, travel and subsistence costs within the Cardiff Capital Region, venue hire,  purchase of materials associated with project delivery. This list is indicative only.

Pilot Project partners are not expected to provide match funding, but projects should identify the contribution that partners will bring to the project (which might simply be time inputs).  Pilot Projects will receive a proportion of the grant in advance to assist their activities, with a smaller proportion held over until the successful completion of the project.