All workshops must be booked in advance, using our web based system.
The system allows you to browse the workshops and their descriptions by category, by date, or by key word. Once you have selected a workshop, you must log in using your University username and password and request a place. When you have been accepted onto a workshop, you will be sent an email of confirmation by Graduate College staff.
The system also allows you to manage your bookings: you can cancel a session and view all of your attended, confirmed, pending and cancelled sessions. You are also able to print a transcript of all workshops you have attended. More information about booking is available in the system itself, under the “Help” menu.
Postgraduate researchers are expected to identify workshops which are most appropriate for their training needs and to manage their own diary in an efficient and professional manner.
In making a booking you are making a commitment to:
- attend the workshop or course for its full duration
- undertake any pre-requisite activities as requested
- arrive on time for the workshop
- participate in activities taking place as part of the workshop
Students who arrive late for a workshop are disruptive to the rest of the group and may be refused entry by the presenter.
Cancellations and Non Attendance
If you find you are unable to attend a workshop, you must provide notification as soon as possible but at least two working days before the date of the workshop, otherwise you will be classified as a ‘no show’.
Notification can be via the web based system (log in and select “my bookings”) or by email to firstname.lastname@example.org or by telephone on 029 2087 0046.
If you fail to attend or to cancel in time without a valid reason, you will be considered as a ‘no show’ for the workshop. If you ‘no show’ for three workshops within a 12 month period, you will be required to pay a £30 deposit before any further workshops can be confirmed.
Your deposit will be fully refunded upon attendance of all booked workshops in the 12 months following receipt of the deposit (or graduation, whichever comes sooner). However, if you ‘no show’ again within that period, your deposit will be forfeited and you will be required to pay another £30 deposit in order to retain confirmed workshops or to confirm further workshops.
In the event that you choose not to pay a deposit, you will be barred from participation in the University Graduate College programme for a period of 12 months from the date of the last missed workshop. After expiry of this period, you will be permitted to make bookings on further University Graduate College workshops. However, in this instance, any further ‘no shows’ will automatically incur the re-establishment of the deposit system, requiring the payment of a further £30 to confirm further bookings, as above.
The rationale for this approach is as follows: first, some workshops have waiting lists and ‘no shows’ prevent attendance by other research students who want to attend. Similarly, late cancellations mean that we are unable to notify those on the waiting list and they may be unable to change their own plans at late notice. Second, some workshops are planned for the expected group size, and ‘no shows’ decrease the value of the workshop for those who do attend as group exercises cannot be carried out. Finally, many of the workshops are run by external presenters and the cost per head is very high; failure to attend means that our limited resources are wasted.