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Student Conduct & Discipline

Student Conduct and Discipline

The University aims to provide students with a safe and supportive environment to study, learn and socialise.  We expect you to treat it with care so that it is usable by all students.  At Cardiff University we have rules and regulations that look to make sure this happens.  If you do not follow these rules, then you may be subject to the Student Discipline Procedure.  This page gives a summary of the guidance and procedures available.

Guidance:

  • You should send all communication to Student Cases Services, 30-36 Newport Road, McKenzie House, Cardiff CF24 0DE or to appeals@cardiff.ac.uk.
  • If you have queries about the process or the information that the University sends you, e-mail appeals@cardiff.ac.uk or telephone 029 2087 6628.
  • You should seek independent advice on how to respond if the University questions your conduct.  This can be obtained from the Advice and Representation Centre (ARC), 3rd floor of the Students’ Union, Park Place, Cardiff advice@cardiff.ac.ukor 02920 781410.
  • For further information, please read:
    • the information on this page;
    • the Student Discipline Procedure (Rules of Behaviour and Procedure);
    • other rules and regulations referred to on this page.
  • After all stages of the Student Discipline Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.
  • If you are required to attend a meeting you can be accompanied by a friend or representative.

Student Disciplinary Procedure

Procedure:

  • The University has defined the Rules of Behaviour which lists the rules that students must follow.  If you break any of these rules then the Student Discipline Procedure will be applied.  

Local Procedures:

  • The Student Disciplinary Procedure can be used in connection with all University rules and regulations including (but not limited to) the following:
  • If you break the rules in these areas then the Head of Department will decide if the breach can be dealt with locally, but if it serious enough, it will be dealt with using the Student Discipline Procedure.

Preliminary Investigation

  • If the University thinks you are in breach of any rules, or a complaint has been made about your behaviour, an initial investigation will take place to verify the facts.  You will be invited to give evidence at this time.  Once the investigation is completed the University will decide on one of the following options:
    • dismiss the complaint;
    • give you a caution that is not recorded on your student record;
    • give you a formal written warning, recorded on your record, which will be taken into account if you misbehave again in the next 12 months;
    • impose a penalty under any additional relevant rules;
    • refer the complaint to a Senate Disciplinary Panel;
    • refer the matter to the police or other authorities.
  • You can appeal this decision by writing to the Director of Registry, Governance and Students within 5 days of receiving the decision.  How to do this and the reasons that you can appeal can be found in the Procedure and will be sent to you when you are sent the decision.

Cases considered by the Vice Chancellor

  • In some cases the Vice-Chancellor can make a decision on your case, so that the outcome can be decided more quickly.
  • The Vice-Chancellor can choose to do one or more of the following:
    • dismiss the case;
    • reprimand you;
    • require you to make a formal apology;
    • fine you up to £500;
    • stop you from using some University facilities;
    • exclude you from University accommodation;
    • require you to spend a specific number of hours benefiting the complainant, the University, the Students’ Union or the community;
    • restrict or impose conditions on which students you communicate with whilst on University or Students’ Union premises.

Senate Disciplinary Panel

  • If your case is heard by the Senate Disciplinary Panel, the arrangements for the Panel meeting will be explained to you at the time.   The decision will be sent to you within 5 working days, the Panel can decide:
    • to choose from the same list of options above as the Vice-Chancellor, any disciplinary action will be recorded and taken into account in further disciplinary incidents in the next year;
    • to require you to pay the amount of damage or loss of University property by way of compensation;
    • to require you to pay reasonable costs for the hearing;
    • to exclude you for a specified period or permanently from the University.

Senate Disciplinary Appeals Committee

  • You can appeal the Senate Disciplinary Panel’s decision by writing to the Director of Registry, Governance and Students within 5 days of the decision.  How to do this and the reasons that you can appeal can be found in the Procedure and will be sent to you when you are sent the Panel’s decision.
  • In exceptional circumstances, you can be permanently excluded; full information about this can be found in the Procedure.
  • After all stages of the Procedure have been completed, if you are not satisfied with the process and/or the final decision then you can complain to the Office of the Independent Adjudicator.