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Applicant Guidance

Guidance for Study Abroad Applicants Using the Cardiff University On-Line Application Form

These guidance notes are for use by Study Abroad Applicants using the Cardiff University on-line application form.  You will need JavaScript enabled on your browser in order to view the online application form properly.

Please consult our website (www.cardiff.ac.uk), the Prospectus, Course Finder, and/or relevant School brochure before completing the application form.

Existing students of Cardiff University using the online application form to submit a new application are advised that personal data included on the online application form will override personal data held on the existing student record.

The application form is divided into seven pages:

Page 1: Personal Details

Page 2: English Language Proficiency

Page 3: Information on Your Current Study

Page 4: Personal Statement and Module Selection Information

Page 5: Funding Your Study

Page 6: Criminal Convictions and Equality Monitoring

Page 7: Submitting Your Application

Our Frequently Asked Questions section will also help you with any general questions on our application service.

 

Fields marked * on the application form are mandatory and must be completed.

The information provided on the application form will be used to consider your application and, if you are offered a place, to make arrangements for your admission.

Application information will be made available to relevant Admissions Tutors and to other administrative staff responsible for recruitment and admissions.


   

  Page One:  Personal Details

Title

Please provide your title by using one of the options provided on the drop down menu.

Last name/Family Name and Forename(s)/Given Names

Please provide your full name (with no initials) in the order it appears on official documents. You can enter up to three forenames/given names and one last name/family name.

If you are an international student and you will need visa assistance documentation, you must ensure that the name provided matches the name on your passport.

Previous Surname

Please give details of any previous surnames you have had, e.g. maiden name.

Known As

If you have more than one forename/given name you may specify which of your names you would prefer us to use.

Nationality

Please specify your nationality by using one of the options provided on the drop down menu.

Second or Dual Nationality
If you have a second or dual nationality use the drop down option here to specify your dual nationality.
*Note if you will require a visa, please ensure that you enter the country whose passport you will be using for your visa application as your first nationality. The University will use your first nationality on your visa correspondence.

Country of Birth

Please specify your country of birth by using one of the options provided on the drop down menu.

Country of Residence

Please specify the country in which you are normally resident, by using one of the options provided on the drop down menu.  For the purpose of this question, time spent studying away from your main country of residence is classed as temporary.

Home address

Please enter details of your home address.

This address will be used for all correspondence relating to this application, unless you specify an alternative correspondence/Educational Advisor’s address.  

Please inform the University immediately, using the Online Application Service (http://sims.cf.ac.uk/onlineapplications), if you change your home address or email address after you have submitted your application form.

 Correspondence/Educational Advisor address

Please complete this address if you do not want correspondence to be sent to your home address or if you are not resident in the UK and you are applying via an Educational Advisor.

Please inform the University immediately, using the Online Application Service (http://sims.cf.ac.uk/onlineapplications), if you change your correspondence address or email address after you have submitted your application form.

Member of Staff
If you are a member of Cardiff University staff please tick the box, and provide your personal staff ID number (you can find this on your payslip).


   

  Page Two:  English Language Proficiency

 

All prospective students of Cardiff University must demonstrate that their English language competence is at a level which will allow them to cope with the demands of their chosen programme.

Below is a list of recognised qualifications from majority English language countries which satisfy the English Language requirement. If you have studied one of these qualifications, please select ‘Other taught in English’ and provide details.

If you have not studied one of these qualifications, please select ‘Professional experience or skills’, and in the text box provided please state ‘I am currently studying <name of your qualification>> at <<name of the institution>> in the English language.’

National Examinations and Country-specific Qualifications: Equivalences

 

The following English language qualifications (or the English language component of the qualifications) are considered equivalent to English language GCSE grade C or above.

 

Australia

  • Year 10 School Certificate, grades A - C

 

Bangladesh

  • GCE O-Level (Cambridge or Edexcel), grade C or above

 

Brunei

  • Brunei-Cambridge GCE O level, grades 1 – 6 or A - C

 

Cameroon

  • Cameroon GCE O level, grade C or above

 

Canada

  • With the exception of Quebec, Grade 11 of the Secondary School Diploma, 60% or above

 

Caribbean

  • See West Indies

 

Ghana

  • SSSCE (Senior Secondary School Certificate) WAEC or WASSCE (West African Senior School Certificate), grade C or above

 

Hong Kong

  • HKCEE Syllabus B (Hong Kong Certificate of Education Examination), grade C/ grade 3 or above
  • HKDSE (Hong Kong Diploma of Secondary Education), grade 4 or above

 

India

  • ISC (Indian School Certificate, offered by CISCE – Council for Indian School Certificate Examination), Standard XII, 60% or above
  • SSC or AISSC (All India Senior School Certificate, offered by CBSE - Central Board of Secondary Education), Standard XII, 60% or above
  • HSE (Higher Secondary Examination, West Bengal Council of Higher Secondary Education, also known as West Bengal Board), Standard XII, 60% or above

 

Ireland

  • Irish Leaving Certificate (Higher or Honours), grade C3 or above

[Not Junior Certificate].

 

Kenya

  • KCSE (Kenya Certificate of Secondary Education), grade C or above

 

Malawi

  • MSCE (Malawi School Certificate of Education), grades 1 – 6

[Not Malawi Junior Certificate Examination – JCE)

 

Malaysia

  • SPM/Certificate of Education (Sijil Pelajaran Malaysia), grades 1 – 6
  • GCE O level English Language (1119), grade C or above

[Not UEC – Unified Examination Certificate]

 

Malta

  • SEC (Secondary Education Certificate Examinations), grades 1 – 7

 

New Zealand

  • NCEA (National Certificate of Educational Achievement) Level 3, grade ‘Achieved’ or A.

 

Nigeria

  • SSCE (Senior School Certificate Education) WAEC or WASSCE (West African Senior School Certificate Examination), grades A - C or 1 – 6

 

Pakistan

  • GCE O-Level (Cambridge or Edexcel), grade C or above

 

Scotland

  • Scottish Highers, grade C or above

 

Singapore

  • Singapore/Cambridge GCE Ordinary level, grades A1 – C6

 

South Africa

  • Senior Certificate (with or without Matriculation Endorsement), Standard Grade, grades A – D

 

Sri Lanka

  • GCE O-Level (Cambridge or Edexcel), grade C or above

 

Tanzania

  • CSE (Certificate of Secondary Education), grade C or above

 

Uganda

  • UCE (Uganda Certificate of Education), grades 1 - 6

 

United States of America

  • High School Graduation Diploma, grade C or above

 

West Indies/Caribbean

(includes Anguilla, Antigua & Barbuda, Bahamas, Barbados, Belize, Bermuda, British Virgin Islands, Cayman Islands, Dominica, Grenada, Guyana, Jamaica, Montserrat, St Kitts/Nevis, St Lucia, St Vincent & the Grenadines, Trinidad & Tobago, Turks & Caicos Islands).

  • CSEC (Caribbean Examinations Council, Caribbean Secondary Education Certificate), grade III or above
  • BGCSE (Bahamas General Certificate of Secondary Education), grade C or above
  • BSSC (Bermuda Secondary School Certificate), 2.0 or above

 

Zambia

  • Zambia School Certificate, grades 1 – 6

 

Zimbabwe

  • CSE (Certificate of Secondary Education), grade C or above


 

 Page Three: Information on Your Current Study

Please provide details of your current academic qualification, including;

  • the title of your qualification,
  • the awarding body,
  • your current year of study,
  • your grade point average for your last completed year,
  • when you expect to receive the award,
  • the country you are studying in.

 


  

  Page Four: Personal Statement and Module Selection Information

Personal Statement

Please submit a personal statement to support your application. This must be no longer than 3,000 characters.

The personal statement is your opportunity to tell the Admissions Tutor why you wish to follow your proposed programme and what you hope to gain from it. You should provide any information that would support your application for admission, such as relevant skills, experience and career goals.

Please provide details of your last transcript, including a copy of the transcript document if you have this available (you can upload a copy of this at the bottom of the statement).

Course Selection Information

Please provide information on the modules you would be interested in studying at Cardiff University.

Please enter your proposed course choices in the following format;
First module choices
    Course Choice   Module Name   Module Code   Credits
1.
2.
3.
4.
5.
6.
Reserve Module Choices
    Course Choice   Module Name   Module Code   Credits
1.
2.

 You need to select 60 credits worth of modules per semester, as well as 2 reserve choices.


   

  Page Five: Funding Your Study

Funding your studies

Please confirm how you intend to fund your study by choosing one of the options from the drop down menu.

The University understands that the information you provide at this stage may change at a later date and may be dependent on scholarship applications.  It does not constitute a binding agreement and it will not affect your application.  You do not need to provide evidence of available funds.

Non- UK applicants currently in the UK

Please tell us if you have received, or are applying for, Home Office permission to live and work in the UK without time restrictions.  This information will help us determine your fee classification if your application is successful.

If you have Home Office permission to live and work in the UK without time restrictions, please send copies of relevant correspondence with the Home Office and copies of appropriate pages from your passport to the University with your other supporting documentation (e.g. copies of transcripts and references).


   

  Page Six: Criminal Convictions and Equality Monitoring

Criminal Convictions

The University has a duty of care to its students and staff and, in order to fulfil that duty, asks all applicants to provide information relating to criminal conviction.  The University will process all information received about convictions fairly and in accordance with relevant legislation.

If you have a criminal conviction, the information you are required to declare on your application form depends on the programme you are applying for.

Programmes in teaching, health, social work and involving work with children or vulnerable adults.

Admission to these programmes may be subject to the Rehabilitation of Offenders Act (1974) Section 4 (2) (Exemption) Order 1975 and DHSS Circular HV (88)9 guidelines regarding child protection and police checks.

If you are applying these programmes, you must click the “Yes” button if you have any criminal convictions, including spent sentences, cautions (including verbal cautions) and bind-over orders.

If your application is successful, you may be required (as a condition of acceptance) to satisfactorily complete the Criminal Records Bureau Disclosure process.  If this is necessary, the School will contact you to provide the relevant forms.

Other Programmes

If the programme you are applying for does not involve teaching, health, social work or work with children or vulnerable adults, you must click the “Yes” button if you have any relevant criminal convictions (relevant criminal convictions are defined below).  This information will not form part of the selection decision but, when appropriate, the University will contact you to request more information about the conviction so that it can assess your suitability for admission to the University.

What are relevant criminal convictions?

Relevant criminal convictions are defined as:

• convictions for offences against the person, whether of a violent or sexual nature;

• convictions for offences involving unlawfully supplying controlled drugs or substances where the conviction concerns commercial drug dealing or trafficking.

Convictions that are spent (as defined by the Rehabilitation of Offenders Act 1974) are not considered to be relevant and you should click the “No” button.

If you are not sure whether to tell us about a previous conviction, you should get more advice from your local Citizens' Advice Bureau or probation service, or from NACRO (the National Association for the Care and Resettlement of Offenders). You can also contact a solicitor, but you may have to pay for legal advice.

Equality Monitoring

Cardiff University is committed to promoting equality and diversity in all of its practices and activities, including those relating to student recruitment, selection and admission.  The University’s  Equality and Diversity Policy is available on our website at www.cardiff.ac.uk.

In order to monitor the effectiveness of University procedures, working practices and equality and diversity policies, applicants are asked to provide information relating to gender, ethnicity and disability. Completion of these fields is mandatory and applicants are asked to choose one of the options available from the drop down menus, which include an “Information Refused” option.

Data will be used solely for monitoring purposes and will not be available to staff involved in selection decisions. Use of these data will be subject to the provisions of the Data Protection Act 1998.

Information requested from UK Resident (Home – fees status) Applicants Only
Cardiff University wishes to ensure that social diversity and its widening access objectives are reflected in the student population at all levels of study – undergraduate, postgraduate and continuing education.   Currently socio-economic data is collected only for undergraduate applicants through the UCAS process.   Cardiff University would like to extend this process to those applying directly to the University.   This will enable statistical analyses to be undertaken in order to identify any groups which may be under-represented in the University’s student community and to establish the support mechanisms which could be put in place to encourage such students to consider applying to Cardiff University.  Although providing this information is optional, we would be grateful for your assistance in this process.
The information which you provide below, as part of the Equality Monitoring Form, will be detached from your application and will not be available to staff involved in selection decisions.  In the event of your admission onto the course, this information will form part of your student record and will continue to be used for monitoring purposes throughout your studies at Cardiff University.  Such use will be subject to the provisions of the Data Protection Act 1998.

Cardiff University welcomes applications from disabled people and will try to meet their needs wherever it reasonably can. The information that you give on this application form will help the University to do this and plan the support and adjustments to be put in place for you.


 

  Page 7: Submitting Your Application

Source of Information

Please help us improve our marketing and recruitment strategies by using the drop down menu to tell us how you heard about opportunities to study at Cardiff University.

Declaration

Applicants must tick the declaration box to:
• confirm that the information provided on the online application form is true, complete and accurate;
• confirm that any work submitted in support of the application is entirely your own;
• give consent for application information to be seen by relevant Admissions Tutors and other administrative staff responsible for recruitment and admissions.
• give consent for their personal data to be retained by the University for a specified period. In so doing, the applicant accepts that such information may be used and shared with UCAS or other relevant bodies for the purposes of verifying the identity, qualifications or references of the applicant. 

Submitting Your Application

Once you are satisfied that your application form is ready, please select the ‘submit’ button. 


  

 Frequently Asked Questions

How do I upload documents in an online application?

The online application service enables applicants to upload .doc, .docx, .gif, .jpeg, .jpg, .pdf, .txt and .xls•files up to 1MB.

Whilst you are completing your application form, you will be given the option to upload supporting documents alongside the relevant information.

To upload documents:
- click “Browse...” and locate and  select the file you wish to upload;

-click ‘Open’
- click “Upload Selected document”.

 

Should I upload copies of certificates or transcripts for qualifications listed in my application as "awarded”:

The University will be able to progress your application more quickly if you provide copies of certificates or transcripts for qualifications listed on your application as awarded.
- you may upload a maximum of  8, relevant, qualification related documents;
- if possible, individual certificates/transcripts should be collated and uploaded as one document.  However please note the information about file size restriction below;

Is there a file size restriction?
The online application upload facility will upload individual files up to 1MB.
If you upload larger files, the process will stop when 1MB of data has been uploaded.  Consequently your document will be incomplete and will not be considered.
Please check the size of your document before proceeding if you are unsure whether it exceeds 1MB.

How do I check the size of a document?
- left click the "Browse" button;
- locate the document you wish to upload;
- right click the document filename;
- select "Properties" from the drop down menu;
- select the "General" tab.
The "Size on Disk" value must not exceed 1MB.

If your document is bigger than 1MB please split it into smaller documents before uploading.

How Do I View Documents?
You are responsible for ensuring that uploaded documents can be considered by the University.
This means that all documents must be complete, legible and translated into English by a verifiable source, where necessary.
If the University is not able to read a complete document easily, the document will be deleted and you will be asked to submit a suitable replacement.  This will delay progress of your application.

Please view each uploaded document before you click the “Submit” button:
- click the “View” option positioned alongside each uploaded document;
-select ”Open” from the File Download window;
- your document will open in a new window;
- check that you are able to read your document easily and that, where necessary, it has been translated into English by a verifiable source;
- check that the entire document has uploaded successfully;
- close the window to close your document;
- return to your online application.

Deleting Documents

If your document has not uploaded correctly, you can select ‘delete’ to remove the document.

What if my documents are not ready for submission?

If any of your documents are not available at that stage, but you will be able to upload them within three days, you are advised to click the “Save and Return Later” button to pause your online application.
When you have prepared your documents, log back into your online application (you will receive an email explaining how to do this) and upload your documents before you submit your application.

If some of your documents are available at that stage, and you will not be able to upload the remaining documents within three days, upload the documents that are ready before you click the "Submit" button.
You will be able to upload the remaining documents later, using the online application service (after you have submitted your application you will be sent an email explaining how to access this service).

If none of your documents are ready for upload at that stage and you would prefer to submit your online application without delay, click the "Submit" button.
You will be able to upload documents later, using the online application service (after you have submitted your application you will be sent an email explaining how to access this service).

Should I send paper documents by post?
You do not need to send the University paper copies of uploaded documents.

If you are unable to upload documents electronically, you can send documents by post.  Please follow the instructions below, for applicants who submitted their application using a paper form.

Can I send documents by e-mail?
Please do not send documents as email attachments.
Online applicants must submit electronic documents via the online application upload facility.

If you are submitting your application using a paper application form:

Applicants who submit their application using a paper application form must submit all supporting documentation to the University by post.  Please do not send originals as they will not be returned.

Documents submitted by post must include:
- your full name;
- the name of the programme you have applied for.

Documents should be posted to:
Admissions Team
Registry
Cardiff University
Mackenzie House
30-36 Newport Road
Cardiff CF24 ODE
UK.